Templeton Area Advisory Group
Bylaws
Article I
Name of Organization
Section 1: The name of this organization
shall be the Templeton Area Advisory Group, hereinafter referred to as TAAG.
Article II
Form of Organization
Section 1: TAAG is an elected Community
Advisory Council (CAC) of volunteers recognized as representing the
unincorporated community of Templeton by the San Luis Obispo County Board of
Supervisors through Resolution 94-144 adopted April 5, 1994 and the criteria set
forth for CAC recognition in Resolution 96-485 adopted December 10, 1996.
Article III
Purposes of TAAG
TAAG, in its capacity as a Community Advisory
Council, has as its purposes the following:
Section 1: To develop and maintain community involvement for furthering
sound planning and development in the Templeton area as defined by the
boundaries of the Templeton Unified School District.
Section 2: To foster a comprehensive program of development aimed at
providing the maximum of public input and consensus on planning issues in the
Templeton area.
Section 3: To represent community views in matters historically
identified with sound development including, but not restricted to, land uses,
public services, circulation, public improvements and other aspects of orderly
community growth.
Section 4: To hold public hearings, conduct studies, and make
recommendations to the County Board of Supervisors, County Planning Commission
and other County decision-makers on matters, issues, projects and programs in
the Templeton area.
Section 5: TAAG findings, reports and recommendations will be transmitted
to the appropriate agency or decision-making body in a format that is printable
and can serve as a permanent record. The comments will include a statement of
the reasons for support or nonsupport of the matter deliberated upon.
Article IV
Members/Elections
Section 1: Membership on TAAG shall consist
of seven (7) delegates and two (2) alternates whom are registered voters
residing in the unincorporated area as defined by the Templeton Unified School
District.
Section 2: Delegates shall serve a two (2) year term. Alternates shall
serve a one (1) year term. Each new member is to be provided CAC training as
determined by the TAAG Chairperson.
Section 3: All members of TAAG sit at the dais, and participate in
discussion and deliberations.
Section 4: Delegates are the voting members of TAAG and must be present
at a meeting in order to vote. If a delegate is absent from a meeting, recuses
his/her self, or is not participating in any manner in the discussion and
deliberation of an agenda item, the Chairperson shall appoint the First
Alternate present to be seated as a voting member for that meeting and/or item.
Section 5: Elections for TAAG shall be held in January each year for the
purpose of selecting delegates and alternates as per TAAG Policy & Procedures
Guidelines. Newly elected members will be seated at the next scheduled meeting.
Section 6: Any registered voter residing in the unincorporated area
within the Templeton Unified School District shall be entitled to vote in the
election of TAAG members.
Section 7: When a delegate vacates his/her seat, the alternate gaining
the most votes in the previous election shall be seated as a replacement for the
remainder of the vacated term.
Section 8: When there is an open seat, or an alternate vacates his/her seat,
if deemed necessary, TAAG shall make a call for candidates and, at its next
meeting, appoint, by a 2/3 vote, a replacement for the remainder of the open
seat/vacated term.
Section 9: A member who fails to attend three (3) consecutive TAAG meetings
may be considered to have vacated their membership on TAAG. In such a case, TAAG
may, by a 2/3 vote of a superquorum of five (5) members present, remove said
member.
Section 10: Any member of TAAG may be removed for misconduct by a 2/3 vote
of the delegates at any meeting wherein the matter is set as an item on the
agenda. A superquorum of five (5) members present is required for such a vote.
Misconduct shall include, but not be limited to, conviction of a felony, or a
deliberate and intentional violation of TAAG Bylaws or TAAG Policy & Procedures
Guidelines as established.
Section 11: Conflict of Interest
No member of TAAG shall participate in discussion
or deliberation on a matter before TAAG wherein he/she knows, or has reason to
know, that the making of the decision will have a reasonably foreseeable
material financial effect on the member or a member of his/her immediate family
that is distinguishable from its effect on the public generally.
Any member of TAAG having a conflict of interest concerning an issue before
TAAG shall declare the nature of their conflict of interest and recuse
themselves, leaving the meeting or moving to sit with the general public before
discussion begins and staying there until the issue is resolved.
Article V
Officers
Section 1: Officers of TAAG shall consist of
the Chairperson, Vice-Chairperson, Secretary, Treasurer and Historian.
Section 2: Officers will be selected per TAAG Policy & Procedures
Guidelines.
Section 3: With the exception of the office of Chairperson, any officer
position may, at the discretion of TAAG, be combined
Section 4: The Chairperson shall serve no more than two (2) consecutive
one (1) year terms in that office.
Section 5: When an officer vacates his/her position, a replacement will
be elected by TAAG at
the next scheduled meeting.
Article VI
Duties of Officers
Section 1: The Chairperson shall have
responsibility for the general conduct of the affairs of the Group. He/she shall
preside over the meetings, insure proper public/media notice of meetings,
appoint committees, and sign documents related to the business of TAAG. He/she
(or a designee) shall represent TAAG at other public meetings.
Section 2: The Vice Chair shall assist the Chairperson, as needed, and
shall assume the duties of the Chairperson in his/her absence.
Section 3: The Secretary shall take, transcribe and record minutes of all
meetings and prepare correspondence relating to the business of TAAG. He/she
will be responsible for maintaining an accurate record of the proceedings of all
TAAG meetings.
Section 4: The Treasurer shall keep a record of all monies raised and
spent by TAAG and maintain such in a special bank account in the name of the
Templeton Area Advisory Group
Section 5: The Historian shall maintain a permanent record of all TAAG
activities, including meeting agendas and minutes, correspondences sent and
media releases.
Section 6: In case of the absence of both the Chairperson and Vice
Chairperson, TAAG shall appoint, by a majority vote, one of its members as
Chair, pro-tem.
Article VII
Committees
Section 1: Committees may be appointed by
TAAG as needed to accomplish the goals of TAAG.
Section 2: Establishment of the committees and membership on the
committees shall be determined by the Chairperson of TAAG, or a 2/3 vote of TAAG
Section 3: The following committee(s) shall be appointed annually:
Public Relations Committee – to promote TAAG,
maintain its website and
notify the public about TAAG activities.
Architectural Review Committee – to review project referrals from County
agencies and make reports/recommendations to TAAG.
Traffic Circulation Committee – to review matters of general traffic
circulation in
the Templeton area and make reports/recommendations to TAAG
Section 4: Meetings of committees shall adhere to the following
guidelines;
Meetings shall be held as needed to accomplish the
work of the committee.
For purposes of committee meetings, no more than three (3) TAAG members may
participate in a meeting.
Members of TAAG who are non-committee members, or serve as alternate members
of said committee, may attend the committee meeting only as observers. They
shall not participate in the proceedings. This includes sitting in the area
designated for committee members, engaging in discussion and deliberation,
asking questions or voting.
There shall be a maximum of five (5) participants at ARC and Traffic
Circulation committee meetings.
Article VIII
Meetings of the Whole
Section 1: Meetings shall be conducted in
accordance with TAAG Policy & Procedure Guidelines.
Section 2: Regular meetings shall be held on the third Thursday of each
month.
Section 3: Notice shall be posted at public locations stating the time
and place of each meeting and the agenda to be considered.
Section 4: A quorum shall consist of a majority (4) of TAAG delegates.
Section 5: The Chairperson may call a special meeting after proper public
notification. The Chairperson shall call a special meeting at the request of two
(2) or more delegates.
Section 6: Minutes of TAAG meeting shall include a report of major
findings, decisions and progress of any programs discussed at the meeting.
Section 7: All meetings are open to the public. Visitors may bring
matters to the attention of TAAG, express opinions and request action. No action
will be taken on items not on the agenda. Consideration of action items shall be
placed on the next available agenda by a majority vote of the delegates present.
Article IX
General
Section 1: Any disbursements of funds must
be approved by a majority vote of TAAG. Checks will be signed by the Chairperson
and/or the Treasurer.
Section 2: Funds for TAAG functioning will be provided by the San Luis
Obispo County Board of Supervisors, and the public through fundraising
activities and donations.
Article X
Amendments
Section 1: Amendments to these bylaws may be
made at a scheduled meeting by a favorable vote of two thirds (2/3) of TAAG
delegates present, providing that the proposed amendment has been previously
presented to TAAG for report, read in full at a previous scheduled meeting and
announced publicly prior to the vote.
Amended: 7/15/2005
Amended: 9/21/2005
Revised: 9/20/2007
